Grants and Contracts Officer, Remote Africa

About the Company

WoMin, launched in October 2013, is an African ecofeminist alliance that works alongside organisations of women, peasants and mining-impacted communities, and in partnership with other sympathetic organisations. Its mission is to make visible and publicise the impacts of extractives on peasant and working-class women, to support women's organising, movement-building and solidarity, and to advance, in alliance with numerous others, an African post-extractivist, ecologically just, women-centred alternative to the dominant destructive model of development.

Position Overview

Based remotely anywhere in Africa, WoMin seeks to appoint a Grants and Contracts Officer. This role will support WoMin's donor and partner accountabilities by strengthening grants administration, donor compliance, and partnership contracting. The role includes information management as a secondary function. The position reports to the Operations & Grants Manager, with soft lines to the Programme Manager and the Movement Support Unit lead.

Qualifications

Qualifications and Experience

• Minimum five years' experience in projects and programme administration and/or coordination, preferably in national or regional NGOs and non-profits.
• A diploma or bachelor's degree in social sciences, information management, or a related field is desirable.

Competencies (Skills, Knowledge and Abilities)

• Strong coordination and administration skills.
• Excellent verbal and written communication skills.
• Ability to multitask effectively.
• Ability to work independently and within teams.
• Proactive and creative in responding to challenges, escalating as needed.
• Ability to prioritise tasks and manage time efficiently.
• Ability to work under pressure and meet strict deadlines.
• Ability to work with remote programme teams.
• Ability to communicate with individuals from diverse backgrounds.
• Strong attention to detail.
• Good knowledge of MS Office programmes (Word, Excel, PowerPoint) and the internet.

Language Requirements

The applicant must speak and write English. It is highly desirable that the candidate can also communicate in a second widely spoken language on the continent, such as Swahili, French, Portuguese, Arabic, or Fulani.

Responsibilities

Grants and Donor Administration (Core Responsibility)

• Maintain and regularly update the donor and grants register.
• Develop and maintain quarterly donor reporting schedules.
• Circulate donor reporting schedules and calendar invitations to staff.
• Monitor reporting deadlines and provide timely reminders to programme teams.
• Track donor income and maintain accurate grant income data.
• Ensure donor reports are prepared and submitted using the correct proposals, donor templates, and formats.
• Coordinate multiple contributions from programme staff to donor reports.
• Undertake initial review of submitted reports from programme coordinators to ensure alignment with donor reporting needs.
• Undertake initial consolidation of data in some reports.
• Upload reports and/or complete information on donor online platforms.
• File and capture donor contracts and grants online by year and donor.
• Administratively coordinate proposal development, including compiling organisational information, coordinating due diligence processes, and supporting proposal development as needed.
• Track donor queries, follow up, and ensure they are timeously responded to by staff.
• Develop a schedule indicating which programme staff are the primary link for different funders, and make regular reminders to programme staff to ensure they keep contact with and update donors.
• Undertake research on and analysis of potential funders, identifying those with the highest potential and establishing potential entry points through funded organisations.
• Work with the Programme Manager to develop and maintain an annual schedule of deliverables due to funders according to contracts, and update it as needed during the year as contracts are signed.
• Alert the Programme Manager and team leads to new deliverables required by donor contracts.

Contracting Relations with Partners and Allies (Core Responsibility)

• Work with the Movement Support Unit (MSU) head, Programme Manager, and team leads to identify and agree on the most critical partners and allies for sub-regional and national/sub-national convergence support and campaigns building.
• Work with the Programme Manager, Head of MSU, and NGOLaw to build a standardised Memorandum of Understanding (MoU) to guide relations with partners and allies.
• Adjust or update the standard partner contract used when any funding is involved in WoMin's relationship with other organisations.
• Support the Programme Manager and team leads in developing MoUs and partner contracts as needed to build clear and mutually accountable relations.
• Maintain a tracking system for MoUs and contracts to ensure they are extended or renewed as needed.
• Develop and maintain a schedule to ensure that reflection and relationship-building conversations involving the Programme Manager, MSU lead, and team leads with partners and allies are sustained and deepened.
• Where reports are needed per partner contracts, ensure a suitable format is agreed that meets donor reporting requirements.
• Build a tool for tracking reporting requirements as per partner contracts.
• Support organisational and partner due diligence and compliance processes as needed.
• Ensure alignment between donor grant agreements and partner sub-granting contracts where funding is involved.

Support to Basic Data and Information Management

• Maintain and regularly update a database of partners and allies per country, sub-region, Pan African, and global geographies.
• Work alongside responsible staff to develop and update other WoMin resource and knowledge databases, such as service providers and consultants.
• Support the maintenance, organisation, and updating of organisational information alongside other responsible staff.
• Support the development and implementation of information management systems and processes that strengthen organisational learning.

Contribute to the Organisation's Internal Processes and Projects

• Provide capacity-building support to staff in relation to some of the tasks and responsibilities outlined above.
• Provide input to WoMin's strategy, annual and project plans.
• Report on the work of this function as and when required.
• Undertake additional organisational tasks as negotiated with the Operations & Grants Manager, as well as the Director and Programme Manager.

Benefits

This is a remote position based anywhere in Africa, offering the opportunity to contribute to a pan-African ecofeminist alliance working for ecological justice and women's rights.

How to Apply

Interested candidates should submit their application, including a cover letter and CV, to the WoMin team. Please ensure your application clearly demonstrates how you meet the qualifications and competencies outlined above. We look forward to hearing from you.